Increase Your Productivity with 3 Easy Steps

Increase Your Productivity with 3 Easy StepsKeeping track of the work you need to do and and checking it off as it gets done is one of the best time management strategies. In fact, my clients have consistently rated the “task list” or “to-do” list as one of the most effective tools in helping them increase their productivity. It provides a reality check for real estate agents who feel overwhelmed and stressed because of all the work they need to do. Plus, it can help you realize that your workload is more manageable than you imagined or it can point out a lack of awareness you might have about how much work there really is.

As simple as it sounds, a to-do list offers many benefits:

You’re less likely to forget those simple things you tell yourself to remember to do.

You can prioritize your tasks from high to low, getting the important things done first.

You might procrastinate less when you see how much work there is to do.

You’ll enjoy the feeling that comes with checking tasks completed off your list – done!

Step 1: Think small, specific and manageable

Every morning (or evening before), create a master list by writing down all the tasks you need to do for the day. Break your big projects into manageable chunks so that chunks and not projects appear on your list. Refrain from writing something like “Lead Generation;” it can be overwhelming as it’s a “project” and not a “task.” Instead, focus on a task that moves you forward in lead generation like “Draft and send an email to reconnect with former clients.”

Step 2: Budget time

Estimate how much time it will take you to complete each task on your list. Give yourself time limits so that you work productively. Budget no more than one hour for each task and be realistic about what you can accomplish in the day.

Step 3: Prioritize

You might be inclined to do the easy tasks first but that could be a procrastination pitfall in disguise. Number the tasks on your list in order of importance and tackle them one by one. If your list is too long, focus on completing the top tasks and put the bottom tasks on a low-priority list. Review your low-priority list at the end of the week; if you can further classify the items as either “too hard,” “don’t want to do,” or “would be nice but I have no time,” consider delegating them to an assistant.

When you work steadily through your list of tasks every day, you’ll feel the momentum build in your business and feel your personal motivation go up. Your productivity will increase dramatically and you’ll see your stress level decrease as you gain more focus and control of your business.

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  • Dal Sohal, Success Strategist for Real Estate Agents
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